How to Out of Office Auto Replies

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MikePeller
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How to Out of Office Auto Replies

Post by MikePeller »

Out of Office Auto Replies
If you have a Microsoft 365 or Microsoft Exchange server email account, then Outlook comes with an out-of-office auto-replies functionality. To access that, go to the "File" and click "Automatic Replies". A prompt will appear where you have to set up settings, such as starting and ending date and time, text you want to send, and similar other details. Once done, click "OK".

If you are not an Office 365 or Microsoft Exchange server email account user, then you need to create a template and use the automatic rule process in order to send replies. But the major drawback is that it requires Outlook to be open and running continuously. To use this function, first you have to create a template. So, write a new email, enter your subject, and the text. Afterward, save it as "Outlook template" format on your PC and it will automatically try to save in the Microsoft templates folder. Now go to "File" and click "Manage Rules & Alerts". Click on "New Rule" and then click "Apply rule on messages I receive". Next, it asks the conditions, and if you want to send the reply to all messages, then skip this by clicking "Next". Afterward, tick the checkbox narrating "reply using a specific template" and then click "a specific template". Now select your template from your PC and click "Open". Lastly, click "Next", then click "Finish" and then "OK". The rule is now running and can easily be turned off by going back to the same "Rules and Alerts" section.
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